Locator Forms: What are they and how do you find them?

If you’ve heard us saying it once, you’ve heard us saying it many times – inconsistent international travel regulations are confusing for travellers and present unnecessary hurdles to the recovery of travel. And now Passenger Locator Forms are doing their bit to further muddy the waters.

Last week we published a piece on how our CEO was nearly forced to pay 2,000 in quarantine fees, because the airports had the incorrect information. This week we heard of yet another instance of how poorly communicated and confusing travel information is putting a spoke in the wheels of travel recovery, and preventing passengers from flying.

One of SafeScore’s subscribers spoke to us about how confusion over locator forms caused a delay on her flight of over an hour. Transiting through a key EU hub, she experienced chaos and endless queues because other passengers simply weren’t prepared with the correct documents.

Time is money, airlines are fined for delays, business travellers lose work hours, and travel is stressful enough as it is.

So, what are locator forms, where do you find them, and who needs you to fill them in?

What are Locator Forms?

Passenger locator forms (PLFs), capture your personal details in case of a positive Covid-19 case on a journey. Normally these forms require you to provide the following information:

  • Full name and passport details
  • Contact details, including phone number and email address
  • Travel details, including flight numbers, dates, and times
  • Your address in the country you’re travelling to

Each country has different protocols for their PLFs, and some may ask you to upload PCR test results, or vaccination documents as well. The requirements for forms for minors varies per country – we would suggest checking with your destination. We also strongly suggest travelling with both a printed and a digital copy of your form.

Airports are busy places, fill in the Locator Forms in advance to ensure a smooth process
Skip busy queues in the airport, come prepared.

Where can I find Locator Forms?

In the current travel climate, it is safer to assume that all countries require locator forms. Even if it isn’t the case, at least you’ve saved yourself the extra worry!

If your journey has been booked via a travel agent, then they should direct you to the correct form requirements. Even if they do so, we advise double checking with an official website in your destination to ensure that you have the correct paperwork.

If you are booking your journey yourself, most airlines should direct you to the relevant passenger locator form at some point in the booking process. This is particularly true if you’re flying with your destination’s national carrier (for example, flying British Airways to London, Heathrow). If you don’t see anything about a PLF in this process, then take a look at the airline’s Covid-19 page for more information.

A good example of how to access the PLF page via the airline website can be seen here on British Airways’ Covid-19 page.

If you’ve had no luck with these options, then you can usually also find the forms via government sites – we’ve included some links to PLFs for some European destinations below.

>> Austria Lifts Quarantine for the UK, South Africa, and others

Passenger Exit Forms

A few countries also require passengers to complete exit forms on departure. These should also be found on your airline website, but if not, we would advise checking in advance.

Passengers have been bumped for not carrying Locator Forms - like this flight, make sure you get to land in your destination
Reach your destination smoothly with the correct documentation

Some Key Links to Locator Forms

Each country has different entry protocols, and often, different locator forms. That being said though, here are some links for travellers to key destinations in Europe.

The EU: The European Digital Passenger Locator Form (dPLF) has been designed to facilitate travel throughout the EU. It is currently used by Italy, Malta, and Slovenia.

United Kingdom: All travellers to the UK are required to fill in their details via the government website. The Passenger Locator Form can be found here.

Ireland: Ireland’s PLF can be found here. More details on requirements can be found on government’s webpage here.

Austria: If you are arriving from a virus variant country, then you will be required to register online via the Pre-Travel Clearance Portal. Non-vaccinated travellers from a country not on either the safe list or the virus variant list must also register via the portal. Children under 12 do not need to register.

Belgium: If you are travelling to Belgium for more than 48 hours then you must complete the Passenger Locator Form here. This form must be completed at least 48 hours before your arrival in Belgium.

Cyprus: The CyprusFlightPass PLF can be found here.

France: France requires all passengers entering or leaving the country submit a Certificate of International Travel found here.

Germany: If you spent time in a high-risk country in the 14 days prior to your journey Germany then you are required to register online via the Ministry of Health’s website. The Digital Registration for Entry can be found here.

The Netherlands: The Netherlands requires all travellers arriving by air to complete the Health Declaration form and to carry it with them on their trip. It is available as PDF via the government site, and some airlines may have a digital version.

Portugal: Portugal’s Passenger Locator Card can be found here.

Switzerland: All arrivals by air must complete the Entry Form found on the site for the Federal Office of Public Health.

Spain: All travellers Spain must complete the form found on Spain’s Travel Health website 48 hours before their trip begins. Children under 12 aren’t required to register.

Turkey: All travellers to Turkey must complete this form at least 72 hours before arriving in the country: Form for Entry to Turkey.

Don’t be caught out at the last minute – double check all your documents in advance!

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Travel to Cyprus – Who can and who can’t?

Think crumbling ancient Greek architecture, pristine beaches, and captivating hilltop villages – it’s no wonder that many tourists plan to travel to Cyprus.

Although the island has been open for tourism for a number of months, it has still retained its traffic light system. So, before you book your holiday to this jewel in the Med, make sure that you meet the specific requirements.

>> Outdoor Travel – Our Top Picks

Please Note: All travellers to Cyprus, regardless of their vaccination, or country status, must register online with the CyprusFlightPass within 48 hours of their departure.

The categorization of the below countries is effective from the 19th of August 2021.

If you travel to Cyprus, expect sparkling seas, and blue flag beaches

Who can Travel to Cyprus – The Green List

Arrivals on the ‘low risk’, green list can travel to Cyprus without facing any restrictions or testing. These countries are:

  • European Union member states: Germany, Croatia, Hungary, Poland, Romania,
    Slovakia, Czech Republic
  • Third countries: Australia, Jordan, Canada, New Zealand, Singapore

The Orange List – Testing Needed

Travellers arriving from countries on the medium risk ‘orange’ list will need to provide a negative PCR test no older than 72 hours. These are:

  • European Union member states: Austria, Bulgaria, Greece, Italy, Latvia,
    Luxembourg, Slovenia, Finland
  • Small states: Vatican City
  • Schengen members: Lichtenstein, Norway
  • Third countries: North Macedonia, Canada, Bosnia-Herzegovina, Qatar, China,
    Hong Kong, Macau, Taiwan, Bahrein, Saudi Arabia

Arrivals who are Cypriot nationals or citizens, maybe undergo additional medical screening on arrival.

The Red List

Travellers on the red list are only permitted to enter Cyprus for essential reasons. These travellers must have a negative PCR test 72 hours before travelling and will be tested again on arrival. The second test and the subsequent self-isolation until a negative test result is at the traveller’s own expense. These countries are:

  • European Union member states: Belgium, France, Denmark, Estonia, Ireland, Spain,
    Lithuania, Malta, Netherlands, Portugal, Sweden
  • Small states: Andorra, Monaco, San Marino
  • Schengen members: Switzerland, Iceland
  • Third countries: Azerbaijan, Egypt, Albania, Armenia, Georgia, United Arab
    Emirates, United States of America, United Kingdom, Japan, Israel, Kuwait, Belarus,
    Lebanon, Montenegro, Moldova, Brunei, South Korea, Ukraine, Russia, Serbia

Grey List Countries

Any country not listed above is on Cyprus’ grey list. This means that visitors cannot travel to Cyprus without special permission and must quarantine for 14 days.

Exceptions to Travel Restrictions

Any person who has received a full dose of an accepted vaccine can travel to Cyprus without facing any testing or quarantine rules. Vaccines that are currently recognized by Cyprus authorities are: Pfizer/BioNTech, AstraZeneca, Moderna, Janssen, Sputnik V, Sinopharm, Sinovac.

>> Vaccines for Travel: Who Accepts What?

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Outdoor Travel – Our Top Picks

It’s been a long year and a half, inside and online. Now, as the world is starting to re-open for tourism, we take a look at our top picks for outdoor travel. We’re only bringing you countries that are currently open for tourism, or will soon be.

Consider our outdoor travel list for the entry-level outdoorsperson – you won’t need to fish out your grappling hooks when heading to these destinations. Get ready for a whole lot of fresh air!


A couple of hikers look over a lake in Switzerland
Austria’s mountain trails have something for every level of experience

Austria dominates the winter sports scene, and has a wealth of ski resorts to choose from. If you visit in the warmer months though, the verdant mountains provide the perfect backdrop for walking, hiking, cycling and more. For example, if you try the highly rated Seespitz from Gleinkersee trail, you’ll pass through alpine pastures, and thick forests. And, if it’s hot, cool down with a swim in the Gleinkersee lake, or, have a snack at one of the inns dotted along its shores.

If you’re a seasoned climber, or just starting out, Austria’s mountains have something for every capability. If you prefer to be near water then you’re in luck as Austria is home to number of beautiful lakes. In Tirol, you’ll find Achensee Lake where you can spend your days surfing, sailing and diving, whilst surrounded by mountains. Between Upper Austria and SalzburgerLand, there’s Wolfgangsee Lake – its chocolate-box villages will certainly give your photography game a boost. Take the vintage cable car up the mountain for even more spectacular views.

Travel Info: Anyone entering Austria must provide either proof of vaccination, proof of recovery, or a negative PCR test no older than 72 hours. Travellers arriving from ‘safe’ countries do not need to self-isolate. Vaccinated travellers from ‘other’ countries are also exempt from quarantine rules. Non-vaccinated travellers must self-isolate for 10 days with a test to release on day 5. Children under 12 are exempt from testing.

>> Austria Lifts Quarantine Requirements


Ireland must be on every outdoor travel bucket list
Cycle through the forests of Wicklow Mountains National Park

When you’re known as the Emerald Isle, outdoor travel is going to be a specialty. Ireland has a little bit of everything, from the beaches to the mountains, to forests, you’ll have your pick. Of course, the weather can be unreliable, but, with a good raincoat, an invigorating hike will whet the appetite for a pint of Guinness by a roaring fire. Ireland’s wealth of hiking and walking trails are of varying lengths, so can cater to all capabilities and time frames. If you’re a confident hiker and happy to build up a sweat, then head to Waterford and try the Coumshingaun Lake Walk. Around 5 hours, this hike takes you through forest, and up into the mountains, offering unrivalled views of the country surrounds. The pristine lake, protected by an amphitheatre of mountains makes this hike all the more breathtaking. Alternatively, hire a bike, and cycle through the beautiful dappled forests of Wicklow Mountains National Park.

Head to the picturesque town of Dingle, in County Kerry, where you can combine exploring the warmth and beauty of the area with getting out on the ocean. Here, you can kitesurf, dive, sail, kayak and more. The area is abundant with marine life, and sea safaris such as Dingle Sea Safari are an ideal way to see the beautiful coastline and all its islands, caves and crags. The Dingle peninsula is also home to some spectacular walking and hiking trails for those who prefer to stay on solid ground.

Travel Info: Arrivals must have a negative PCR test no older than 72 hours, unless they have been vaccinated or have recovered and are arriving from a ‘safe’ country. Travellers from ’emergency brake’ countries (with higher Covid-19/variant incidences) can skip quarantine provided they are fully vaccinated. All arrivals to the Republic of Ireland must complete the Passenger Locator Form before travelling.


Rwanda's National Parks provide the perfect tour for an outdoor travel itinerary
From grasslands to rainforests, Rwanda’s National Parks have something for everyone

Rwanda is the ultimate bucket list destination. If you’re looking for a change of scenery, and to get outside, then you can’t do better than this. A topographical melting pot, Rwanda is home to savannahs, volcanoes and rainforests. An emerging safari destination, the country has recently become home, once again, to the big 5. Rwanda has four national parks, each with their unique landscapes and biodiversity. Visitors can choose to visit just one, or take outdoor travel to the next level and plan a tour to see them all.

The Volcanoes National Park is the ultimate outdoors adventure. In the northwest of the country, towering volcanic peaks emerge from the mists of the rainforest. This park is home to the endangered mountain gorilla, which you can track through the undergrowth with the help of experienced guides. As the trees sing with over 200 species of birds, visitors can canoe, mountain bike and visit local villages. For an entirely different landscape, go to Akagera National Park in the eastern part of Rwanda. The low-lying land is made up of grasslands, wetlands, and forests and gives visitors the opportunity to see the Big 5 as well as a myriad of bird and buck species. Nile crocodiles and hippos wallow in the many lakes – visitors can see them in their element from either a tour-operated drive, or a self drive.

Travel Info: All travellers must provide a PCR test no older than 72 hours. They will be tested again on arrival and required to wait for the results at a designated hotel – this will be a maximum of 24 hours. The tests are at the traveller’s own cost and are USD50 with a USD10 service fee. All passengers are required to complete a Passenger Health Locator Form prior to arrival in Rwanda. Children under 5 are exempt from testing requirements.

>> Where Can South Africans go on Holiday?


Slovenia is ideal for both cultural and outdoor travel with its blend of history and nature
Hike the mountains in the Julian Alps, or enjoy water-based activities along the coast near Piran

Can’t choose between Riviera-style dining along the coast, or hiking in Alpine mountains? Slovenia has it all, and in a relatively small space, allowing travellers to see more in less time. To the south, the country’s tiny coastline (just over 46km long), will make you feel like you’re in Italy, which you nearly are as Trieste is just across the border. In Piran, Slovenia’s main ‘Mediterranean town’, escape to nature in Strunjan Nature Park. Perched on the cliffs overlooking the Adriatic, you’ll be afforded fabulous views, whether you stay over night in the reserve, or just visit for the day.

If you want to prioritize hiking while in Slovenia, then the 10,000+ kilometers of marked trails will make planning easy. The Julian Alps offer rugged terrain for varying degrees of mountaineering aptitude, while the Karavanke Alps have some gentler routes. Take for example, the Stari Grad Castle Hill hike, which takes you up to castle ruins with magnificent panoramic views. It takes less than 30 minutes to ascend, so it’s easy to fit into an afternoon trip and suitable for families. Finish off a long day’s walk with a rest at one of Slovenia’s many wellness spas and resorts and you’ll be fit to take on the next mountain. There’s no reason why outdoor travel can’t include a spa day!

Travel Info: Slovenia is open for tourism for arrivals from EU and Schengen Area states, as well as third party ‘safe’ countries. Arrivals must submit either, a negative PCR test (72 hours), a Rapid Antigen Test (48 hours), proof of recovery certification, or proof of vaccination. The proof of recovery must be older than 10 days and not older than 6 months. Vaccinated travellers must have received the full dose, unless they also have a recovery certificate, in which case 1 dose is accepted. If none of these documents can be provided then the traveller will either be denied entry, or required to quarantine for 10 days. All travellers to Slovenia must complete the Passenger Locator Form before arrival.

South Africa

South Africa’s coastline combines hiking with spectacular views

South Africa is a large country with vastly different landscapes across its provinces. In the north of the country, wildlife and game reserves are abundant – the Kruger National Park being the most famous, but the Pilanesberg National Park also offers great game sightings slightly closer to Johannesburg. Book a stay in one of the many game lodges and enjoy guided walks and professional game drives. In the north east coast of the country is Kwazulu-Natal. This province is home to the Drakensburg, a mountain range on the border with Lesotho. Famous for its beauty, hikes, and rock art, this area is ideal for an outdoors enthusiast, and a must-do on any outdoor travel itinerary.

Head down the coast, passing famous surfing spots such as Jeffrey’s Bay, and eventually you’ll reach the Garden Route – one of the most scenic drives in the world. Stop for a day hike in the Garden Route, or Tsistikamma National Parks. If you’re feeling brave, trying bungee jumping off of Bloukrans, Africa’s highest bridge. The Western Cape is filled with mountain ranges for every type of hiker. Start with the most famous, and hike up Table Mountain. Or head to the water and go kayaking or snorkeling with the seals. In Gansbaai, get up close and personal with Great White Sharks, or, head up the West Coast to enjoy the bright, white beaches dotted with wild flowers.

Travel Info: All arrivals must present a negative PCR test no older than 72 hours and from an accredited laboratory and signed by the medical practitioner administering the test.

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